Professional Development Opportunities in Rural Communities
The Rural Workshop Program will support a rural library, writing group, or community group’s application to present a free three- or six-hour workshop for adults along with a free, 30 minute, author reading. Any author who is a current SWG member qualifies for this program.
This program has taken place in various communities across Saskatchewan: Beechy, Bengough, Davidson, Muenster, Estevan, Eastend, Big River, Hudson Bay, Kindersley, La Ronge, Lloydminster, Maidstone, Manor, Meadow Lake, Muscowpetung First Nation, Nipawin, Nokomis, North Battleford, Shaunavon, Tisdale, Unity, Weyburn, Yorkton, and more.
Note: We will fund in-person and virtual events.
Who can apply?
A library, writing group, or community organization (the host organization) may apply for one Rural Workshop per program year. (August 1 to the following July 31). We will accept applications for the Rural Workshop and Reading program on a first-come, first-served basis. Please submit applications at least four weeks in advance.
The author should be a current SWG member and is eligible for one Rural Workshop and Reading per program year.
How much does it cost?
The SWG can offer these events free to participants thanks to funding support received from the Canada Council for the Arts, SaskCulture and Saskatchewan Lotteries.
The SWG will pay an author $175 for a 30-minute reading, $300 for a 3-hour workshop, or $600 for a 6-hour workshop, as well as .40/km for return travel within Saskatchewan.
While the Rural Workshop and Reading Program does not cost anything to access, the host organization is responsible for the costs of the author’s meals, accommodations (where needed), resource materials (if applicable), and all related reading expenses, including facility rental and publicity.
The host organization will submit the application to the SWG.
Step by step process
Step 1: Select an author.
To assist you in selecting an author for your event, the SWG's searchable online database is a directory of current SWG members. If you are unsure if an author is a SWG member, please contact the office.
Decide on the author you wish to invite, along with alternatives in case your first choice is not available. Please note only authors that are members of the SWG qualify for this program.
You must contact and confirm the author to gather the required information before you send in your application.
Consider the following questions when selecting an author for a Rural Workshop and Reading.
- How long of a workshop will you want? (3- or 6-hour workshops available)
- What size is your audience? How many workshop participants is the author willing to work with?
- What does your community/organization/group hope to achieve from a workshop? (Example: Your goal may be to write more poetry, in which case you’ll likely want to hire a poet.)
- Is the author’s material appropriate for your needs? (i.e. content and subject matter, what book they will be reading/discussing)
Once you’ve selected an author, start gathering the information for your application.
Step 2: Work with the author to gather the information for your application.
To apply for the Rural Workshop and Reading program the SWG will need the following information from the host organization at the time of application:
- Receive from the author their name, photo, and a 75-word bio;
- Determine the author’s return mileage, if applicable;
- Decide on the location, date, and time of the 30-minute reading;
- Decide on the location, date, time, and length (3- or 6-hour) of the workshop;
- Receive from the author the title and brief description of the workshop; and
- Decide how people will register for the workshop (ie: will they email or call? Is there a form they will fill out? This lets us know that you’ve thought about the workshop registration process. Upon approval, the SWG will request the registration information from the host organization via email.
Step 3: Submit your application four weeks in advance of your proposed events.
- Fill out the Application Form in full and submit at least four weeks in advance of your event.
- Once you’ve submitted your application, immediately email the author photo to email@example.com, email subject: Rural Workshop and Reading application – your host organization name.
- Allow approximately 2 weeks for approval
Step 4: Receive approval and prepare for your events
- The SWG will send the host organization an approval email that will include required material and a contract outlining the host organization’s responsibilities.
- The host organization will return the signed contract to the SWG along with the registration information for the workshop. The SWG will submit event information for inclusion into Ebriefs, our weekly member e-newsletter.
- The host organization will create a poster and promote the events through social media, print media, or word of mouth and will include the SWG, SaskCulture, Saskatchewan Lotteries, and Canada Council for the Arts logos where appropriate.
- The host organization will share event links with the author and determine any special arrangements or equipment the author may need. For example, audio/visual needs, special seating arrangements, the kind of space they require (gymnasiums are not usually the best setting unless there is a sound system in place). The host organization will also communicate accommodation information, if applicable, and determine if the author has food allergies, sensitivities, or preferences.
- The SWG will send the author an approval email that will include the required material for the events and a contract outlining responsibilities.
- The author will return the signed contract to the SWG.
- The author will communicate any special arrangements or equipment needed for their events to the host organization and will help advertise these events to their networks as applicable.
Step 5: Host your event
- Please ensure that the host organization is familiar with the author’s work so that they can effectively introduce the author to their audience and/or prepare their audience.
- For the reading, the venue should include adequate lighting, a sound system if required, a table and/or podium, as well as a chair (optional) and water for the author.
- For the workshop, the venue should include adequate lighting, a sound system if required, tables and chairs for participants and the author, as well as water for the author.
- Please thank the SWG, Saskatchewan Lotteries, SaskCulture and the Canada Council for the Arts in your opening statements of the reading and workshop.
- Take pictures and send them to the SWG.
Step 6: Submit follow-up reports
The host organization will submit their follow-up report to the SWG via email along with samples of their promotion including posters, event links, or pictures taken at the events.
The author will submit their follow-up report and invoice via email along with the evaluation forms completed at the workshop and any pictures taken at the events.
Remember that all conditions are subject to the approval of the author. You may only alter Rural Workshop and Reading dates if they occur in the same program year. (August 1 to July 31 annually.)
Host organizations and authors are eligible for one Rural Workshop and Reading per program year.
Please acknowledge the sponsorship of the SWG and our funders, SaskCulture, Saskatchewan Lotteries, and the Canada Council for the Arts on posters, in event details and during the introduction of your author at the workshop and reading.
Submit your application
Submissions are open until further notice.
SWG Rural Workshop and Reading Program
c/o Saskatchewan Writers’ Guild
Regina, SK, S4P 3R9
The following forms are provided for your convenience:
For more information please contact:
T: 306.791.7746 | E: firstname.lastname@example.org