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Privacy Policy

LAST UPDATE OF THIS PRIVACY POLICY – April 1, 2020

Before using our site, please read this privacy policy carefully. 

This Privacy Policy is applicable to Saskatchewan Writers’ Guild (SWG)and sets out our policy on the gathering and use of information on this site. SWG is committed to protecting the privacy and copyright of its members, program participants, and the general public. The SWG adheres to the Freedom of Information Act and the Protection of Privacy Act, the Copyright Act, and the Saskatchewan Arts Professions Act. Accordingly, the SWG will uphold these laws and ensure permissions are obtained as applicable.

SWG is committed to providing a safe web site for visitors of all ages and has implemented this Privacy Policy to demonstrate our firm commitment to your privacy. SWG complies with Canadian Federal and Provincial privacy laws and regulations including the Personal Information and Electronic Documents Act.

There may be links from our Site to other web sites; note that this Privacy Policy applies only to our Site and not to web sites of other companies or organizations to which our Site may be linked. You must check on any linked sites for the privacy policy that applies to that site and/or make any necessary inquiries in respect of that privacy policy with the operator of the linked site. These links to third party websites are provided as a convenience and are for informational purposes only. SWG does not endorse, and is not responsible for, these linked websites.

Although you are not required to register to access our Site, you may be asked to provide us with personal information when you visit certain sections of our Site. Your use of our Site signifies your acknowledgement and consent to our Privacy Policy. If you do not agree to this Privacy Policy, please do not continue to use our Site. Your continued use of the Site signifies your acceptance of these terms and any changes in effect at the time of use.

Collection of personal information 

Personal Information is information about you that identifies you as an individual, for example, your name, address, e-mail address, or telephone number.

We collect information that you voluntarily provide to us through responses to surveys, search functions, questionnaires, feedback, Find Saskatchewan Writers and the like. We may also ask you to provide additional information such as your e-mail address if you want to register for events, obtain additional services, information, participate in a contest or to resolve complaints or concerns.

How we use information gathered about online visitors

Before forwarding us any personal information, please be advised that any information gathered on our Site may be used in the aggregate for research and development relating to our Site and/or for future site development and, if you ask us to, to send you promotional materials. In particular, we may use information gathered about you for the following purposes: to monitor interest in our services and to assist us to tailor the content of our Site to your needs by collecting information about your preferences through tracking of patterns page views on our Site; to create a profile relating to you in order to show you the content that might be of interest to you and to display the content according to your preferences; and, in circumstances where you have indicated that you wish to receive additional information, to send you information about us and promotional material about our products together with details of any offers we may have available from time to time.

Promotional and informational offers 

With the permission of an online visitor, information submitted at the time of registration or submission may be used for marketing and promotional purposes by SWG provided notice of this fact is made available online. If a visitor objects to such use for any reason, he/she may prevent that use, either by e-mail request or by modifying the registration information provided. SWG uses reasonable efforts to maintain visitors' information in a secure environment. If you have submitted personal information and want to change it or opt-out, please contact us as described below.

Disclosure of information

SWG will not disclose personal information that you provide on its Site to any third parties other than to a SWG agent except: i) in accordance with the terms of this Privacy Policy, or ii) to comply with legal requirements such as a law, regulation, warrant, subpoena or court order, and/or iii) if you are reporting an adverse event/side effect, in which case SWG may be required to disclose such information to bodies such as, but not limited to, Canadian and/or international regulatory authorities. Please note that any of these disclosures may involve the storage or processing of personal information outside of Canada and may therefore be subject to different privacy laws than those applicable in Canada, including laws that require the disclosure of personal information to governmental authorities under circumstances that are different than those that apply in Canada.

Analytics

SWG uses Google analytics to collect and analyze data pertaining to a visitor experience on our website. Such data includes the visitor’s IP address and other data such as the following:

  • Visitor’s browser type;
  • Web pages visited;
  • Time and date;
  • Time spent on a Web page or pages; and
  • Return visits within a period of time.

In order to effectively carry out Web analytics, the IP address must be collected and used.

Cookies

Most Web analytics use digital markers such as cookies that are set on the user’s browser to track, for example, the number of visits and the number of unique visitors to a site. You can disable cookies by turning them off in your browser; however, some areas of the Site may not function properly if you do so.

Protection of children online 

SWG considers the protection of children's privacy, especially online, to be of the utmost importance. We do not knowingly collect or solicit personal information from children nor do we allow them to become registered users of, or to request information through, our Site or help-seeking information lines.

Additional terms for certain websites 

The following additional information applies to our Site that require registration. Generally, you are not required to provide personal information as a condition of using our Site, except as may be necessary to provide you with a product or service that you have requested. However, some of our Site is restricted to certain individuals such as members and we may require these individuals to register upon entry by providing us with certain information.

Protection of information 

Our Commitment to Security

We have put in place physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access, maintain data security, and correctly use the information we collect online. SWG applies security safeguards appropriate to the sensitivity of the information, such as retaining information in secure facilities and making personal information accessible only to authorized employees on a need-to-know basis.

Storage of Information:

Personal information you share with us is stored on database servers in Canada hosted by a third party who has entered into an agreement with us that require them to observe our Privacy Policy.

Policy change

If we alter our Privacy Policy, any changes will be posted on this page of our Site so that you are always informed of the information we collect about you, how we use it and the circumstances under which we may disclose it.

Acceptance of our privacy policy 

By using this Site you signify your acceptance of our Privacy Policy, and you adhere to the terms and conditions posted on the Site. By submitting your information, you agree that it will be governed by our Privacy Policy.

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